Executive Assistant – Worker Welfare
Department Definition
The Worker Welfare team will support and protect the health, safety, welfare, security, rights, and the dignity of each worker on its projects.
Opportunity Responsibilities
The role of Executive Assistant for Worker Welfare department is to ensure effective support to all activities and agenda of the Vice President; and to provide effective administrative support to the department.
Main responsibilities of the role include:
- Manages calendar of appointments of the line manager;
- Ensures appointment logistics and preparation requirements, follow up and recordkeeping;
- Ensures supporting documentation is updated, distributed and ready for each appointment;
- Drafts letters, correspondence and other required documents;
- Prepares presentations and reports;
- Writes meeting minutes and ensures follow up on action plans;
- Prepares expense reports and claims;
- Maintains updated contact details;
- Assists with travel plans, itineraries and agendas, ensuring documents and logistics are prepared in advance;
- Ensures line manager is timely informed of upcoming commitments;
- Maintains impeccable archive of all relevant documentation;
- Ensures confidentiality at all times.
Skills
4+ years in a similar role, as well as:
- Bachelor’s degree;
- Fluent in English and Arabic and ability to draft letters and correspondence in both languages;
- Strong planning and organizational skills;
- Detail oriented with high attention to quality;
- Strong verbal and written communication skills;
- Strong computer skills;
- Ability to interface with employees at all levels;
- Diplomatic and discreet.
