We are looking for an Executive Secretary to support high-ranking officials in our company.
Responsibilities:
Attend meetings and keep minutes.
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Receive and screen phone calls and redirect them when appropriate.
Handle confidential documents ensuring they remain secure.
Make travel arrangements for executives.
Prepare invoices or financial statements and provide assistance in bookkeeping.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
Requirements:
Candidate with experience as executive secretary.
Familiarity with basic research methods and reporting techniques.
Proficient in MS Office and “back-office” software (e.g. ERP).
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities.
Responsibilities:
Attend meetings and keep minutes.
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Receive and screen phone calls and redirect them when appropriate.
Handle confidential documents ensuring they remain secure.
Make travel arrangements for executives.
Prepare invoices or financial statements and provide assistance in bookkeeping.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
Requirements:
Candidate with experience as executive secretary.
Familiarity with basic research methods and reporting techniques.
Proficient in MS Office and “back-office” software (e.g. ERP).
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities.
